Practical Info

When

October 5-8, 2017

Participants may check-in between noon and 2:00 p.m. on Thursday, October 5th. Checkout is by noon on Sunday. Workshops begin at 3 p.m. on Thursday and the game starts at 8 p.m. Thursday evening and runs through Saturday night. Sunday morning is for wrap-up and debriefs.

How

There are roles for up to 52 participants. Immerton is open to any woman-identified person, ages 18+. We use an inclusive definition of “woman” and “female” and we welcome trans, genderqueer, and non-binary people who identify as women on some level. It is important to the experience that we have women of varying identities and intersectionalities. The experience is conducted in English.

Where

Joshua Tree Retreat Center, Joshua Tree State Park, California. We will be staying in The Caravansary, buildings designed by Frank Lloyd Wright and his son. We will be using Friendship Hall, the pool, the labyrinth, the medicine wheel, and the trails and outdoor areas on site.

Sleep

Each room in the Caravansary sleeps up to 3-4 participants in twin beds. Most rooms have a natural stone wall, and private

baths, though some may have a shared bath between them. They are fully heated and air-conditioned. Bed linens, pillow, blanket, soap, and towels are provided. You may wish to bring extra blankets because the desert nights are quite cool. Roommate requests will be honored as much as is practical; otherwise, participants will be paired according to their preferences on the Rooming Survey.

All sleeping rooms are by default off-game, meaning you are not in-character while in your bedroom. All other spaces (except the Sanctuary) are in-game at all times. If you would like to make your room an in-character space, you may do so, but only with the active consent of your roommate(s). Since many of us have mundane medications and devices in our rooms, it is usually easier to keep them off-game. Also, the late evening is a good time to de-role and informally debrief as needed.

Eat

We will be preparing all of our meals together in-game, eating together in the communal dining space. Baking, food gathering, and preparation, and cleanup are done collaboratively along with in-character staff as part of the game; staff is primarily responsible for food, but the communal and spiritual nature of Immerton will afford opportunities for players to opt-in to participate. Nearly all food will be vegetarian, unless characters opting-in to hunt bring back meat from their journey. The first meal will be Thursday dinner, which will take place off-game, prior to the larp start. You will have three meals per day: breakfast, lunch, and dinner on Friday and Saturday. Our last meal together will be Sunday breakfast.

If you have specific dietary needs, you will get the chance to indicate that on your participant information survey. Since we will be purchasing the food we eat, we can accommodate most diets.

Alcohol

We will have some wine to use in rituals and for social and sacred traditions. You are welcome to bring your own alcohol as you like; there will be communal refrigerators. Alcohol is not a required part of the experience. You may drink as you prefer or not. As always, we ask each participant to moderate their own alcohol intake. It will be warm in the desert, so please hydrate appropriately.

Mobile phones and Internet

Please keep your personal (out-of-character) mobile phones in your off-game bedroom. If you need to make a call, go into your room and close the door. Sprint, Verizon, and T-Mobile are reliable cellular networks on site. You may pay to say Wi-Fi for $10 per person (site policy).

Smoking

Smoking is not allowed indoors. If you want to smoke you will need to do it outside and away from the entrances to the buildings.

Getting there

Address: 59700 29 Palms Highway, Joshua Tree, CA 92252
The closest airport is Palm Springs International, which is about 45 minutes away.
More information about directions is on the Retreat Center Web Site.

We do not plan to offer a bus to the site at this time. We will entertain this possibility depending on attendance and travel plans. We encourage participants to carpool together from nearby airports. We will put together a rideshare Facebook group for players hoping to coordinate travel closer to the date.

Accessibility

Friendship Hall is an accessible building with a single floor. Certain rooms at The Caravansary are ADA accessible. If you require one of these, please let the organizers know. We suggest you bring a lantern, headlamp, or other flashlight device for moving about at night.

Children

You cannot bring children to Immerton. We want your full focus on the game. (Certain exceptions for nursing mothers may be made on a case-by-case basis).

Price

$650, payable in one installment. $682.50 if paid in two or three installments. You get a small discount for paying at once.

What do I get for the price?

  • Full room and board from noon on Thursday to noon on Sunday at the Joshua Tree Retreat Center. This includes 3 nights, 3 breakfasts, 3 dinners and 2 lunches, as well as snacks and drinks. Bring a water bottle to refill.
  • Sheets, pillow, blanket, and towels to use.
  • Expenses for 6 Learn Larp staff members (food, lodging, travel) to host the event.
  • Insurance, credit card processing fees, use of fireplaces, and swimming pool.
  • Supplies, props, special effects, set design, and larp-safe weapons to use.
  • A written character with a background and inclusion in two groups.
  • Workshops to develop improvisation, communication, acting, choreography, and safety.
  • The game’s design, plot, and creative universe.
  • A cast and crew to design, create, and act with you in this immersive theatre experience.